3 important tips for documenting workplace discrimination

On Behalf of | Feb 27, 2024 | Employment |

Documenting discrimination in the workplace helps address unfair treatment. Certain strategies help employees document discrimination more effectively.

Individuals can take proactive steps to address and rectify discrimination by knowing what steps to take.

1. Keep detailed records

Document discriminatory incidents without delay. Record specific details surrounding the incidents. Be sure to note the date, time, location and people involved. Make a point, too, to note any witnesses present. Describe the discriminatory actions in clear terms without exaggeration or personal opinions. These detailed records serve as evidence of the events. They can also provide valuable support if needed later on.

2. Save relevant communications

Save any emails, memos or other written communications related to the discrimination. This includes discriminatory remarks. It also includes offensive jokes or derogatory comments made by colleagues or supervisors. Keep copies of performance evaluations and job assignments that may indicate unequal treatment based on protected characteristics. Storing these communications helps build a comprehensive case of discrimination.

3. Seek support and documentation

Seek support from trusted colleagues or human resources personnel after experiencing discrimination in the workplace. Informing HR about the situation and requesting help in addressing the issue can be beneficial. During meetings or discussions about the matter, ask for written summaries or follow-up emails to document the conversation and any proposed resolutions. Having multiple sources of documentation strengthens a case.

According to CNBC, 91% of U.S. employees experience discrimination during their careers. Accurate documentation of discriminatory incidents protects employee rights. It also promotes a more respectful and inclusive work environment.